Procurement Strategies, Benefits Realisation and Risk Management for Successful Projects
Our Procurement team, nestled within the wider Advisory Services team, is a highly capable and talented crew of motivated people who share the common ambition of realising great projects.
Our services include infrastructure delivery and execution strategies; procurement strategies, documentation, and evaluation; risk and opportunities management; benefits realisation; and value management.
We have a range of procurement skillsets and experiences involving collaborative and innovative sourcing projects, as well as designing and delivering supplier panels, alliances, ECIs, and suites of long-term performance-driven contracts.
We pride ourselves in:
- Delivering on project needs and requirements,
- Incorporating supplier market insights into procurement decision-making,
- Determining critical success factors and integrating them into the process,
- Examining and including broader outcomes and wider benefits in procurement activities,
- Defining the differentiators that will set the procurement apart from competing offers,
- Ensuring the right procurement approach is selected,
- Producing high-quality tender documentation ready for release to market,
- Carrying out robust tender evaluations, and
- Maintaining the integrity of the process using government procurement rules and/or best practice procurement.
- Infrastructure delivery and execution strategies, procurement strategies, and procurement plans
- Contract reviews and renewals
- Risk and opportunities management
- Tender documentation writing, including market engagement materials, requests for tender/proposals, as well as inputs into the scope of work/services, and contract documentation
- Tender evaluation services, including evaluation planning, evaluation team briefing, tender evaluator duties, and tender chair services
- Contract negotiation and approval
Our recent projects
Auckland Metro Programme
The Stellar Projects Procurement team have been working closely with KiwiRail, for more than two years, to provide procurement tender management services throughout the Capital Asset and Development Group.
The $1.5b Auckland Metro Programme aims to provide a better rail network for passengers and freight customers. Its objective is to improve the resilience of underlying track infrastructure across Auckland, to ease congestion in the busiest part of the network, extend electrification in the south to Papakura, and build three new train stations in the growing southern part of Auckland.
Our procurement team has assisted KiwiRail with the delivery of this programme by running and managing procurement projects such as Drury Rail Stations Quantity Surveying Services, Infill Signalling Business Case Procurement, Auckland Metro Technical Document Services Procurement, and Drury and Paerata Stations Construction Services.
Tauranga Transport System Plan
Stellar Projects provided procurement services to Tauranga City Council to source professional services suppliers for the Tauranga System Network Plan requirements (later named the Tauranga Transport System Plan (TTSP)) for a contract valued and ~$3m over 5 years.
The TTSP was to identify an operating framework and design solutions to enable the management of competing network demands within Tauranga and the wider western Bay of Plenty’s transport system, which was under pressure and experiencing challenges because of growth (population and freight) and limited transport corridors.
The contract opportunity was to source suitably qualified transport consultants to create the TTSP, including the creation of the Transport Operating Framework and the preparation of Single Stage Business Cases for areas of priority within the TTSP.
Our engagement included workshops to ensure a common understanding of scope, delivery of a procurement plan, drafting of all tender documentation including early market engagement material, management of tender enquiries and responses during the tender period, tender evaluation chair services, tender evaluation report writing, and assistance with contract drafting.
Hamilton City Council
Collaborative Working Agreement
Our Procurement and Engineering Management teams worked closely with Hamilton City Council to review the (then) current Hamilton City Council Collaborative Working Agreement (CWA), which had been in operation since 2014 and was anticipated to expire in 2023, before working together to develop and establish a new asset maintenance contract that would effectively deliver on renewed Council objectives and outcomes.
The contract review required documentation analysis, including the review of contract documents, performance reports and financial information, as well as discussions with the contract operators (Hamilton City Council staff) and contractors. This resulted in the delivery of the final review report.
The new asset maintenance contract formation required taking lessons learned from the CWA contract review process, and determining what contract model would work for Hamilton City Council given their renewed Council objectives and outcomes, before developing the contract documentation suite with Council staff.
Marsden Maritime Holdings
Stellar Projects provided advisory procurement services to Marsden Maritime Holdings in support and development of their procurement processes.
This project saw the creation of procurement guidance notes and workflow diagrams, in alignment with Marsden Maritime Holding’s policy framework, to support project teams with their infrastructure and construction project procurement needs.
The iReX Programme is nationally significant, representing a once-in-a-generation investment to the Interislander fleet and associated port side infrastructure. The investment in resilient and sustainable vessels and terminal infrastructure, and a wider transformational programme, will result in a step change for the Interislander ferry service’s performance, and deliver the capacity needed to meet current and future passenger and freight demand.
This procurement presented complexity for our team in that four tenders involving multiple packages were to be evaluated simultaneously within a very short timeframe. Our team worked effectively and efficiently to ensure that evaluation of all tenders was completed within the required timeframe, while also meeting all client and probity requirements.
Network Outcome Contracts
The Stellar Projects Procurement team have been working closely with Waka Kotahi NZTA for over five years, to provide programme management, procurement management, risk management, contract analysis, and contract renewal services for the state highway maintenance contracts NOCs), as they come up for renewal regionally. To date, this has included the regions of Marlborough, Taranaki, and West Waikato, as well as the review of the Tairawhiti/Gisborne region, with contract values between $20m – $25m per annum, for contract terms of 7 years, each.
Stellar Projects and Waka Kotahi work together to gather relevant asset data and contract information, to deliver open market tender opportunities, utilising the most appropriate evaluation methodologies to select the contractor with the best value for money for the contract requirements.
Our procurement team has worked closely with Watercare to ensure timely delivery of the Central Interceptor’s main construction contract. The Central Interceptor is a super-sized tunnel that will reduce wastewater overflows into central Auckland waterways.
With construction having started at Mangere and May Road sites in August 2019, the $1.2b Central Interceptor is one of New Zealand’s most ambitious tunnelling projects. Constructed at depths of up to 110m, the tunnel will run 13km between Western Springs and the Mangere Wastewater Treatment Plant.